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The process of tendering for construction contracts is an expensive process, particularly where contracts are large and/or complex or involve partial, or total, contractor design. The underlying philosophy guiding best practice in tendering procedure is that of ensuring fair play among the tendering contractors. Tenders for building contracts may be obtained using a range of approaches. This study examines best practice in tendering procedure for building contracts in the private and public sectors in Ireland and focuses in particular on the procedures to be carried out under open and selective/restricted tendering approaches.
The study identifies where open tendering and selective tendering should be used. It deals with procedures regarding compiling a list of tendering contractors in response to a private preliminary invitation to tender or public published contract notice. Guidance is provided regarding the number of contractors that should be invited to tender where a selective/restricted procedure is adopted. The amount of time contractors should be allowed in order to submit their tenders is also considered. The study outlines procedures regarding issuing tender documentation and dealing with queries and clarifications during the tendering period. Procedures for returning and opening tender submissions are investigated. Best practice in examining bills of quantities and evaluating economic advantage is also set out. The study outlines the process of reporting the tender results and of making recommendations to clients regarding the appointment of contractors. The study concludes with the procedures for notifying the successful tenderer and unsuccessful contractors of the results of the tender competition.
This study is primarily addressed to Irish students undertaking undergraduate and conversion masters courses in quantity surveying and construction management disciplines.
Cunningham, T. (2016)Tender Procedure for Traditionally Procured Building Contracts in Ireland, Dublin Institute of Technology.